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Please call the
managing agent to report emergency repairs
to the exterior of your home such as roof leaks.
Keep in mind some issues may be covered by your
homeowner's insurance.
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Non emergency repairs should be submitted to the managing
agent in writing. The Board is working with the managing agent to save
maintenance dollars by collecting reported repairs each month in order to
contract out the needed repairs in groups.
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Click on the left menu link: Bylaws, Rules, Forms and Other
Reference.
Note: There is also a link to the Virginia State Real
Estate Board Property Owner's Association Act
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Contact any
Board Member
for deadlines and
formats for Gayton Glen Community
Newsletter articles.
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Please attend a Board meeting and submit your request
during the Homeowner comments time at the beginning of the meeting.
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Please complete an
architectural request form and submit
for review by the ARC (Architectural Review Committee).
Architectural requests are reviewed by the committee each
month and decisions will be made during the monthly Board Meeting.
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Trash is picked up twice a week on Tuesdays and Fridays.
Note: The Community also participates in the
Bi
Weekly Recycle
Program. Recycle schedules are mailed to each homeowner at the beginning of the
year with pickup dates and other helpful recycling information.
Visit Henrico Recycle site for more details: Recycling
Schedule
(RED is our recycling day. Scroll to
Curbside Recycling Collection Calendar.)
Trash cans and recycle bins are not to be left
in front of homes EXCEPT on pick-up days.
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Mowing, Trimming, Edging
Weekly during spring season (April - June)
Every 7 to 14 days during summer and fall (July-November)
Bush, Shrubbery, Tree Trimming
Shrubs pruned 3 times throughout season to maintain neat appearance.
Minor tree pruning at the discretion of the association over sidewalks, etc.
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| What
is included in our lawn service?
Our homeowners association has contracted with Tuckahoe
Landscaping lawn
care service for the 2005 season. The following highlights the type
and schedule of services to be provided:
Mowing, Trimming, Edging
Weekly during spring season (April - June)
Every 7 to 14 days during summer and fall (July-November)
Bush, Shrubbery, Tree Trimming
Shrubs pruned 3 times throughout season to maintain neat appearance.
Minor tree pruning at the discretion of the association over sidewalks, etc.
Mulch Beds
Common areas and foundation beds once to maintain 2-3 inch depth.
Weeding
Curb lines, parking areas and sidewalks sprayed to eliminate weeds on a
continual basis.
Leaf Removal
Removed from the property twice in the fall (November and December)
Bi-Weekly visits during the winter to continue clean-up process.
Thorough leaf removal again in March.
Chemical Application Program
Crabgrass pre-emergent with a balanced fertilizer around March 1st.
Application of broadleaf pre-emergent in April and late summer.
Lime as determined by soil sample to maintain correct PH levels, once.
Fertilizing twice during the fall season, September (during aerating and
seeding) and December.
Seeding and Aerating
Aerating in September or early October.
Seeding and raking in bare areas using turf type tall fescue.
Back
Yard Care
Back yards are mowed during the growing season.
Leaf removal in Fall.
Aerating, over seeding, weeding, mulching, etc.
are not included for back yards.
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The budget line for roofing provides
for maintenance
and repair to roofs, and also includes gutter cleaning
twice
each year in the spring and late fall/winter for classes 1, 2
and 4.
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Mulch, roots, vines, shrubs and
flowers, etc. must be six inches or more from the foundation and mulch should
be kept away from the home’s foundation and
siding. Mulch should not be allowed to build up next to the foundation.
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Dues Allocations - (High
Level Summary)Gayton Glen Budget and Financial Information -
Budget Explanations
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| Assessments: |
Monthly payments from homeowners to fund
the operation of the Association. |
| Interest
Income: |
Represents anticipated interest on
reserves and interest checking account. Interest is transferred to the
reserves to offset inflation. |
| Late
Charges: |
A $10 late fee is charged against any
assessment received after the 5th day each month |
| Audit/Accounting: |
Covers the cost of the annual audit and
preparation of taxes, as well as the management portion of the
accounting for the Association, which includes receiving and processing
assessments, bi-monthly financial report to the Boards of Directors,
paying of invoices from various contractors, processing of late notices,
etc. |
| Insurance: |
Includes liability insurance for the
common areas of the community and liability insurance for the directors
and officers of the Association. |
| Legal/Professional |
Includes the registered agent fee and
legal opinions, if any. |
| Postage/Printing: |
Provides postage and printing for
assessment coupons, annual meeting notices, minutes, agendas,
correspondence, contractor payments, etc. |
| Other
Admin.: |
Includes annual meeting expenses, bank
deposit books, homeowner credit for attending annual meeting, annual registration
fee to SCC and Virginia Real Estate Board as required by law, etc. |
| Electricity: |
Includes electricity used for common area
lights. |
| Exterminating: |
Provides exterminating of wood eating
insects in common area as needed. |
| Lawn Maint.: |
Includes contract with grounds contractor
to cut the common areas and individual lots, prune plant material,
fertilizations, mulch, leaf removal, etc. Note: Back yards
include mowing and leaf removal only. |
| Management: |
Includes management services provided by
Community Group such as attending Board meetings and the annual
homeowners meeting, sending correspondence, inspecting the property,
providing counsel to the Board, etc. |
| Trash
Removal: |
Provides for trash removal twice per week. |
| General
Bldng Rep.: |
Provides maintenance to the exterior of
the homes including repair or replacement of wood trim, siding, etc.
Repairs are left in primed condition and the homeowner is responsible
for topcoat of paint. |
| Grounds
Improv.: |
Provides for plantings and tree removal in
common areas. |
| Roofing: |
Provides maintenance and repair to roofs,
Also includes gutter cleaning for classes 1 and 2 once each year in the
month of December. |
| Snow
Removal: |
Provides for snow plowing of streets. |
| Other
Maintenance: |
Includes repairs to common area items such
as light posts and entrance lights. |
| Pavement
Reserves: |
Provides for seal coating of streets and roadways
once every 4 years and an overlay of all streets and roadways once every
20 years. |
| Roof
Reserves: |
Covers the need for the replacement of
roofs in each class after 20years. |
| Contingency
Res.: |
Provides funds for unanticipated major
expenditures such as common area sidewalk repairs, potholes in streets,
etc. |
| Interest to
Res.: |
Includes interest that accrues on the
reserve account, which is placed back in reserves to offset inflation. |
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